NF525 or LNE: which certification for your cash register?

Managing cash receipts is an essential component in the smooth running of your restaurant. Since 2018, regulations have required restaurateurs to use a compliant software or cash register system, in order to combat VAT fraud and guarantee fiscal transparency. But how do you choose the right certification for your cash register? There are two main options: NF525 and LNE certification. In this article, we explain why certification is essential, and compare the two standards to help you make the right choice.

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Why choose a certified cash register?

Legal obligations and regulatory framework 

Did you know that since January 1, 2018, it has been mandatory to use a compliant cash register software or system to combat VAT fraud? This obligation is part of the 2016 Finance Act (article 88 of law no. 2015-1785) and requires merchants, like you, to use a solution that guarantees the inalterability, security, retention and archiving of cash register data.

The aim? To prevent the concealment of revenue and ensure total transparency vis-à-vis the tax authorities. To comply with the law, there are two major certifications available: NF525 and LNE. But which one should you choose for your establishment? Let's take a closer look.

Penalties and risks associated with uncertified cash registers

Failure to use a certified cash register can result in severe penalties. In the event of a tax audit, if your cash register system does not comply, you risk a fine of €7,500 per non-certified software or system, with an obligation to comply within 60 days.

In addition to the fines, lack of certification can lead to tax reassessments, and generate mistrust on the part of customers and partners. Certification is therefore a guarantee of safety and compliance, both for you and your customers.

Professionals concerned by certification

If you accept cash or credit card payments, this applies to you. Whether you run a gourmet restaurant, a brasserie, a company canteen, a fast-food restaurant or a food truck, your activity falls within the scope of the law.

👉 Why is cash register certification essential? 

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What is the NF525 standard?

NF525 certification principles and requirements

NF525 certification is issued by AFNOR to cash register software publishers and certifies that the software meets the following criteria: 

• inalterability : stored datamust not be modifiable.
• security: informationmust be protected against any intrusion or alteration.
• retention period: data must be stored for the prescribed period.
• data archiving: information must be fixed, time-stamped and stored in such a way as to guarantee its integrity over time.

Identification of an NF525-certified body

NF525-certified software or systems display the NF525 logo, and the manufacturer must be able to provide a certificate of authenticity or individual attestation. This document will serve as proof in the event of a tax audit. Don't forget to ask your supplier for it.

Process for obtaining NF525 standard

Your software must meet AFNOR requirements. Cash register suppliers must have their system validated by a certifying body. This certification is subject to a fee, which varies from supplier to supplier, and must be renewed every year.

👉 To find out more : NF525 in 5 easy steps

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Innovorder cases are NF525 certified

At Innovorder, we have chosen to ensure that our customers are fully compliant with current regulations. All our cash registers are NF525 certified, guaranteeing the inalterability, security, conservation and archiving of data in compliance with legal requirements. By opting for an Innovorder cash register, you benefit from a reliable, recognized and tax-compliant solution, enabling you to run your business with peace of mind and without the risk of penalties.

👉 F ind out more: Innovorder NF525-certified checkouts

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What is LNE certification?

Principles and requirements of LNE certification

LNE (Laboratoire National de Métrologie et d'Essais) certification is based on the same principles as NF525. It ensures that cash registers comply with tax requirements.

Identification of an LNE-certified body

As with NF525, your supplier must provide you with an individual attestation mentioning key elements such as date of issue, certificate number, and compliance with legal requirements. LNE-certified systems display a distinctive mark.

Process for obtaining the LNE standard

It's up to your supplier to obtain this certification. It involves a technical and administrative audit , and has a variable cost.

👉 Read also: Why is adopting a touch register crucial for your restaurant?

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NF525 vs LNE: which certification should you choose for your cash register?

NF525 and LNE certifications meet the same legal requirements, and guarantee that cash register software complies with tax regulations. However, there are a few differences between these two approaches. Here's a comparison to help you make the right choice.

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Take note from this article: don't take any unnecessary risks with the tax authorities. Make sure your cash register is NF525 or LNE certified, to avoid any penalties and guarantee transparent management of your transactions. Remember to ask your supplier for an individual certificate, and keep up to date with any regulatory updates. Above all, a certified cash register means peace of mind, so you can concentrate on what's most important: offering your customers the best possible experience. 

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Continue the discussion with one of our experts and discover all the specifics of the NF525 standard!